FileSpec:201500EDPrep
Item Item Name Column Name Required Definition Code Set Data Type Length Precision
005 Collection Version CollectionVersion Required Collection version should contain this value '2015ALL1.0EDPrep' for the 2015 ED Prep File Layout.
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010 Current School Year CurrentSchoolYear Required The ending year of the current school year. For example, use '2007' for the 2006-2007 school year.
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025 Reporting Ed Prep Program ReportingEdPrepProgram Required DESE assigned 6 digit code for the reporting ed prep program. DESE_District_Codes Text 6
060 Legal Last Name LastName Required Legal last name.
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065 Legal First Name FirstName Required Legal first name.
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070 Legal Middle Name MiddleName Optional Legal middle name.
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075 Legal Name Suffix Suffix Optional Legal name suffix. E.g. Jr, Sr
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080 Date of Birth DateOfBirth Required Date of birth.
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085 Social Security Number SSN Required Social Security Number. Formats allowed (999999999).
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100 Gender Gender Required Gender Gender_Codes Text 1
105 Race/Ethnicity RaceEthnicity Required Pre-defined Race / Ethnic code. PAP_Race_Ethnicity Text 1
110 Cert. Subject Area SubjectArea Conditional Certification Subject Area, see code set for list of codes. Ed_Prep_Certification_Subject_Area_Codes Text 8
115 GPA Type GPAType Conditional Ed Prep GPA Type, see code set for list of codes. Ed_Prep_GPA_Type_Codes Text 1
120 Content Area GPA GPA Conditional The GPA for approved courses that are listed on file with DESE to meet the content for certification requirements. For example, Mathematics 9-12 requires specific courses in mathematics. An approved program should have a list of approved courses on file with DESE. The GPA for these content courses is what is meant by “Content Area GPA.” Please provide the GPA on a 4.00 scale (two decimal points). Please see the attached list of programs for which Content Area GPA is required. Program-Specific GPA: The cumulative GPA for the specific program. Please provide the GPA on a 4.00 scale (two decimal points). Please see the attached list of programs for which Program-Specific GPA is required.
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125 Ed Prep Program Type EdPrepProgramType Required The “path” taken towards certification as defined in 5 CSR 20-400.320. Traditional refers to Conventional Programs: A program for the preparation of professional school personnel that includes a curriculum of general education, content and professional studies, and clinical experiences designed for candidates who enter college upon graduation from high school and culminates in a bachelor’s or higher degree; Non-Traditional refers to Alternative Programs: A program for the preparation of professional school personnel that provides a curriculum for post-baccalaureate degree candidates without professional education preparation to enable them to meet the requirements for state certification; and Innovative Programs: A program for the preparation of professional school personnel that includes all of the elements and requirements of a conventional program, but utilizes non-conventional methods for delivering the prescribed curriculum (ex. field-based instruction, distance learning via telecommunications or Internet, etc.) Ed_Prep_Program_Type_Codes Text 2
130 Completion Year CompYear Required Year of program completion: We are requesting data for the following Academic Years (AY):• AY 2012-2013 = Fall 2012, Winter/Spring 2013, Summer 2013• AY 2011-2012 = Fall 2011, Winter/Spring 2012, Summer 2012• AY 2010-2011 = Fall 2010, Winter/Spring 2011, Summer 2011• AY 2009-2010 = Fall 2009, Winter/Spring 2010, Summer 2010• AY 2008-2009 = Fall 2008, Winter/Spring 2009, Summer 2009This gives us three full years of completed data. We also know that certain certification areas are going to have low numbers. If necessary to get an N of 30, we are asking institutions to go back to: • AY 2007-2008 = Fall 2007, Winter/Spring 2008, Summer 2008 • AY 2006-2007 = Fall 2006, Winter/Spring 2007, Summer 2007
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135 Comments Comments Optional Additional comments.
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